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IMPACTFUL CONFERENCE & MEETING MANAGEMENT

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EXPERT CONFERENCE AND MEETING MANAGEMENT

Conferences and meetings form an integral part of every company, serving as essential components. They offer an excellent platform for introducing emerging trends and present valuable opportunities for mutual learning and industry sector advancement. Our team is readily available to assist you in organising these events.

At EVENTÔIR, we recognize the importance of corporate conferences and meetings in fostering collaboration, sharing emerging trends, and driving industry advancements. As a leading conference management company, we specialize in end-to-end conference event management. Whether you’re hosting a corporate meeting, annual conference, or a prestigious summit, we ensure every aspect — from planning to execution — is seamlessly handled.

Our expert team works alongside you to create personalized event strategies, aligning every detail with your brand objectives and ensuring a flawless experience for your attendees. With our comprehensive meeting management services, we oversee logistics, venue selection, program development, and more, guaranteeing your event runs smoothly from start to finish. we manage the complexity of corporate event production so you can focus on achieving your business goals

HOW WE
WORK WITH YOU

COLLABORATIVE APPROACH TO CONFERENCE & MEETING SUCCESS

At EVENTÔIR, we believe in the power of collaboration. Our team works closely with you to understand your company’s vision, goals, and objectives for the conference or corporate meeting. This collaboration allows us to craft a tailored solution that aligns with your brand identity while ensuring it resonates with your audience. As a trusted conference management company, we offer comprehensive meeting management solutions, covering everything from venue selection and logistics management to speaker coordination and on-site support

We pride ourselves on managing every detail, so you can focus on achieving your business goals. Our approach is centered on delivering a seamless and engaging event experience, ensuring your conference event management runs smoothly and effectively. At EVENTÔIR, we are committed to exceeding your expectations, providing a smooth process from start to finish.

Let's Start Planning Your Next Conference!

WHAT WE OFFER

We provide a comprehensive suite of conference and meeting management services, designed to take the stress out of organizing your corporate event. Our services include:

Guest Speakers or Entertainment
We specialize in arranging captivating guest speakers and industry experts, as well as entertainment that adds a unique touch to your corporate meetings and conferences. Whether it's inspirational keynote speakers, live performances, or interactive demonstrations, we help select the right talent to engage and inspire your attendees, ensuring a memorable event experience.
On-site Coordination
We will create a detailed timeline and schedule for the event, ensuring that all sessions, presentations, and activities are coordinated effectively. Further, we work closely with speakers, presenters, and moderators to ensure smooth transitions and constancy to the agenda.
Transportation Assessment
Our team will conduct a thorough assessment of your event's transportation needs. We'll take into account the number of attendees, the event schedule, and the locations involved to determine the most effective transportation solutions tailored to your specific requirements. Accommodation and hotel and venue sourcing.
AV Sourcing and Coordination
We provide AV sourcing and coordination through our network of trusted AV equipment providers. From projectors and screens to microphones, sound systems, and lighting, we ensure your event has the right technology for a flawless experience, enhancing every presentation and performance.
Budget Management
Our company understands the importance of staying within budget. The service includes careful budget management, ensuring that the chosen destination, facility, catering etc. align with your financial parameters without compromising on quality or impact.
Venue Selection and Negotiation
Based on your needs and preferences, we'll present you with a curated list of venue options. Once you've made a selection, our experienced team will negotiate contracts, ensuring you receive favourable terms, competitive pricing, and any additional services you require.

Delivering Excellence in Conferences & Meetings

Browse our collection of past conferences and corporate meetings, highlighting how our event management agency expertly handles everything from intimate meetings to global conferences.

Conferences-and-Meetings-Set-up Conferences and Meetings - Vinkeveen Conferences-and-Meetings-Paris-Hilton-Opera Conferences-and-Meetings-W-Amsterdam-Dining-area Conferences-and-Meetings-W-Amsterdam-the-Duchess Conferences-and-Meetings-Taets-Art-and-Event-Park Conferences-and-Meetings-Presentation Conferences-and-Meetings-B2B-Travel

WHAT OUR CLIENTS SAY

The conference was a great success. Thank you for all the planning and organization you did to make this a success – it was much appreciated, especially your patience with those last-minute alterations. Many, many thanks!
Head of Global HRRolls Royce

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    Conny Becker

    Conny Becker

    Senior International Event Manager

    With more than 20 years of experience in international event coordination, Conny is known for her proactive approach, strong problem-solving skills, and meticulous attention to detail. She anticipates challenges with ease and ensures every aspect of an event is planned to perfection.

    Fluent in German, English, and Spanish, Conny’s positive, sociable nature allows her to adapt effortlessly to diverse situations and teams. She is passionate about creating structured, memorable events that run seamlessly from start to finish.

    In her free time, she enjoys spending time with her partner and friends, being in nature, and dreaming of one day having a home with a large garden full of animals.

    Lidia Valverde Rodriguez

    Lidia Valverde Rodriguez

    Senior International Event Manager

    With over 25 years of experience in national and international corporate events, Lidia specializes in the automotive and MICE sectors across Europe. Her German–Spanish heritage and fluency in Spanish, German, and English give her a unique intercultural perspective, allowing her to quickly adapt to client needs.

    Lidia is passionate, proactive, and flexible — equally comfortable leading projects or collaborating within a team. Known for her strong communication and negotiation skills, she is dedicated to creating events that exceed expectations for both attendees and organizers.

    In her free time, she enjoys exploring new countries and cultures and spending time with dogs.

    Jacqueline Hulscher

    Jacqueline Hulscher

    Managing Director @ EVENTÔIR

    With 12 years of experience in international event management, Jacqueline leads Eventôir with a clear vision: to create seamless, high-impact events that leave a lasting impression. Having grown up in Spain, she works fluently in English, Dutch, and Spanish, which allows her to collaborate effortlessly with clients and partners around the world.

    She has successfully delivered complex projects for global brands, including multi-day programs for up to 7,000 participants across 20 venues. Known for her meticulous planning, creative concepts, and ability to unite diverse stakeholders, Jacqueline blends business objectives with memorable guest experiences. Her flexibility and attention to detail have earned her a reputation as a trusted partner for brands seeking both elegance and flawless execution.

    Outside of work, she is passionate about exploring new destinations and planning unforgettable trips. She enjoys staying active with nature hikes, gym workouts, Reformer Pilates, and Yin Yoga. She also loves cooking Mediterranean-inspired dishes, good coffee, and photography, with a special interest in interior design.